Being students you all will be familiar with the Microsoft Word’s basic tools and how to use them while writing your academic assignments. Also Microsoft has integrated tools that can help you work faster. There are some useful tools for Word which you might be unaware about. So given are some useful Microsoft Word tools description which will make your assignment writing easier than before.  Let’s get started.

1.     Comparing Documents.

Often your teacher/professor comes up with a revised version of your submitted document. It is better to compare both files and see the changes for avoiding future inconveniences. Microsoft Word tools list contains a “Compare” feature which allows you to see the changes between the arbitrary documents. You can compare the documents in following ways:

  • Choose Compare and Merge Document from the Review ribbon.
  • Select the revised/new document and old/submitted document.
  • Start the inspection.

2. Document Inspector.

You would always want to maintain the confidentiality of your document and prevent it from any unauthenticated source. Word 2010 keeps the document protected which eventually mitigates the probable of vulnerability. There are several ways to restrict enforce editing. :

  • Launch the 2010 word document where you want to restrict editing. Navigate to Review tab and click Restrict editing.
  • Find the Restricting, Editing and Formatting pane at the right sidebar in the Review tab and click Restrict Editing.
  • Choose the form of editing reviewers can perform in the document. Go to restrict editing, select – ‘’Allow only on this type of editing in the document’’.  Select an option from the drop-down list which refers to the editing you want in document

3. Convert Tables to Graphs.


Any data given in table or graphs make it easy to understand and is presentable to write reports. Graphs are better than tables. Word makes it easy for you to convert tables into graphs in the following way:

  • Choose table to be converted to graph.
  • Click object tool under the- insert tab ribbon.
  • Choose Microsoft Graph Chart from the list of object types
  • Click ok and you get graphic representation of your tabular form
  • Format the graph as desired
  • Click anywhere outside the graph to continue working with document


4. Hide formatting/language changes.


This one of many MS Word tools is very useful if you receive other documents in foreign languages.  Word replaces language used for all instances of paragraph in the document. If you have many documents you need to change or make changes very often then macro is a better approach.

  • Make sure the system is set to English as default language.
  • Load the document you want to modify.
  • Press Ctrl+H word displays the replace tab to the Find and replace dialog box
  • Make sure both the Find and replace with boxes are empty.
  • With the insertion point in the Replace with box, click Format/Language. Word displays the replace language dialogue box
  • Select English and press OK
  • Click replaces all.

5. Merging of Documents.


When you send your assignment for review and get multiple copies back with feedback. You would want to combine the suggestions and ideas into one document.

  • Click on Review in the ribbon and select Compare.
  • Choose combine < document you sent for review under Original document.
  • Click the document you want to merge in <Revised document.
  • In the label unmarked changes with box, type a name or phrase to know who suggested the changes.
  • Click more< Show changes in < New document < Ok


6. Check Readability of the document.


After doing lot of research and devoting ample time you would definitely want to check the readability of the document. This MS Word functions on readability scores of the document is based on U.S. grade levels:

– Flesch Reading Ease – It rates your document on 100 point scale The higher the score, the easier it is to understand the document.

How do you get it?

  • Click Microsoft office Button for the main drop-down menu < word options < Proofing
  • Select Check grammar with spelling

Choose the Show readability statistics check box, while correcting grammar in Word.

As you click on spell check, the overall readability score for your document will pop up.

7. Converting a WordPad Document to Microsoft Document.


Writers are interested in MS word because it is a word processor suited to large working projects.  Converting a Wordpad document to Microsoft word document can be done regardless of version.

  • Click open and go to word pad file you want to convert
  • Click the drop down menu in the lower right-hand corner of your file dialogue box and select ‘’rich text format’’ your word pad file will be appeared.
  • Open the one you want to convert first.
  • Go to file menu ‘’save as’’
  • Open drop-down file menu in the lower right corner < word document to save the version of word you are using.

8.  Real-time co-authoring.


This helps you to collaborate with colleagues on a document, to see everyone’s changes instantly and to chat with them using skype for business.

  • Go to share- save to cloud
  • Choose one drive and folder you want < save it
  • Go to share pane – to invite people to your document, type their email id’s in ‘Invite people’ box. Setting permission to can edit, and add a message if you want.
  • Set the share changes as – ‘Ask me’ or ‘Always’


Now to start working together in a document:

  • Open and edit the document in word 2016 or word online. Choose ‘’yes’’ to allow automatic sharing.
  • When people follow your link, your link will open in their Word version
  • Colored flags show you where in the document each person is working
  • Choose comments on the ribbon to make or view comments

9. Outline View.


It helps to organize and structure your complex document.

  • Click Outline < view
  • Use outline tools to move and edit headings

10. Kerning.


Every writer wants their draft to look perfect in every way. Even if there is a minor loophole of character spacing, the creator would want to correct it. MS Word tools allow you to do so, by following the below given steps:

  • Select the text and press Ctrl+D – the font dialogue box is displaced
  • For Word 2007 versions select – ‘Character spacing tab’ and for later versions select – ‘Advanced tab’
  • Click on kerning for fonts check box
  • Adjust the character point size to show when word should start adjusting kerning and click Ok